Mobile sync allows you to send and receive emails from your clients, partners, and colleagues from anywhere. You can also synchronize your contacts and email folders across all your communication devices for better organization. Here are ways mobile sync can lead to secure emails.
Encryption
Most email service providers use end-to-end encryption to protect data in transit. If somebody intercepts the email while in transit, they can’t be able to read the information. End-to-end encryption is possible due to using cryptographic keys, including private and public keys.
Email service providers often use Transport Layer Security (TLS) or Secure Sockets Layer (SSL) to secure emails. Another option is using STARTTLS, which can encrypt email protocols like POP3 and IMAP. Your email provider can also use the pretty good privacy (PGP) encryption method to authenticate email data communication. This method encrypts the email before you hit send and decrypts it only when the receiver opens it. Another encryption method is the Secure/Multipurpose Internet Mail Extensions to protect the digital signing of your emails.
Anti-Spam System
Most mobile email syncing services have anti-spam systems to block unwelcome emails. Whenever someone sends you an email, the system uses specific algorithms to analyze the email. If the email meets the definition of spam, the anti-spam system blocks it. During the email analysis, the system checks for specific patterns, phrases, or keywords associated with spamming. It also checks whether the sender’s email address is in a database of identified spammers.
The anti-spam system understands how often you receive emails. If you suddenly start receiving many emails within a short time, it will flag them as spam. Some anti-spam systems understand the type of content common in your emails and can flag emails with unusual content. Other systems block emails with suspicious attachments and misleading links. Whenever an email asks for sensitive information, the anti-block filter can also protect you from that email.
Data Loss Prevention
When you make changes to the emails on your phone, they are immediately synchronized with the server. If you accidentally delete your emails, you can always retrieve them from the server. Email retrieval is also possible whenever you lose your device. You also have the option of deleting emails on a specific device that you have lost or stolen.
Password Protected
Passwords prevent other people from accessing your email on their mobile devices. The correct password should have a combination of characters and be several characters long. Don’t use common patterns or words that people can easily guess. A good strategy is to combine random words and phrases with special characters sprinkled in between. If you have used a password on other profiles or accounts, don’t use it for your email.
Secure Emails During Mobile Syncing
When you do mobile syncing, your emails will maintain the same level of security as before. Your service provider uses end-to-end encryption, anti-spam systems, and data loss prevention to protect the integrity of your emails. Find an email service provider who can secure email even after mobile syncing.